Being organised is hard. I currently have 72 drafts on this website alone, and while I always have post ideas, too many ideas can definitely be a bad thing if you don’t have a system to organise them! I’ve tried a lot of different techniques and solutions over the years, and in this post I’m sharing my favourites.

This post covers two free WordPress plugin solutions, and one other very simple solution that works no matter what type of blog you have.

Let’s get started!


01. Dashboard Notes

Who doesn’t love sticky notes? WP Dashboard Notes allows you to add little notes, checklists, and reminders for yourself (and/or other people in your team).

You can use it to create a list of post titles, leave reminders and to dos, or even use it kanban-style like Trello. To do this, create three separate notes and title them ‘To Do’, ‘In Progress’, and ‘Done’. Then list your post titles under ‘To Do’, move one (just one!) to ‘In Progress’, then move to ‘Done’ when complete.

How to organise your blog post drafts

Not only can you create different types of notes, you can colour-code them as needed. Once you’ve installed and activated the plugin, just choose ‘Add Note’ from the top right of your WordPress dashboard. It’s really easy to use.

The main downside of using Dashboard Notes is that there’s no confirmation request if you hit delete on a note. Yes, I’ve lost important notes before by accident!


02. Editorial Calendar

There are hundreds of calendar plugins available for WordPress, but many of them are geared towards big editorial teams. What I love about Editorial Calendar is that it’s simple, provides a great visual overview, and you can drag and drop drafts easily to sort them. You can even create drafts from inside the calendar and quick edit them as needed.

How to organise blog drafts

Published posts are automatically added in a lighter grey, so they’re easy to distinguish from your drafts, which are in black with [DRAFT] written after the title.


03. Master List

Want something a bit more lightweight than a plugin? Or maybe you’re not using WordPress but still need to organise your drafts? This tip is really simple: just create a draft post, add all your titles and ideas to it when you think of them, and save it.

How to organise blog drafts

You’ll never forget where your ideas are and you can reference them easily. You could even create different master lists for different categories, or group your post ideas within the draft itself, adding in notes as you need.

(Tip: I do a similar thing with fonts, uploading them to a password-protected directory for the website in question, so I never forget which ones I used in the images and they’re always easily accessible regardless of who is working on the site and which device they’re using).


So there you go – three different, totally free ways to organise your blog post drafts. I hope you found this post useful

How do you organise your blog post drafts? Let me know in the comments!

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How to manage your blog post drafts